Protecting the safety of our students & staff
We endorse the UN Convention on the Rights of the Child, of which the host country Japan is a signatory, and take our responsibility to safeguard all children and employees extremely seriously.
Safeguarding Policy
FIS attempts to:
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Aims & Objectives
FIS makes safeguarding a part of every aspect of the school. It does so by:
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providing a safe environment in which students can grow and learn;
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making every effort to implement hiring practices that ensure the safety of children (and in the case that a staff member or community member is reported as an alleged offender, conducting a full investigation following a carefully designed course of due process);
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equipping students with the confidence and skills they need to keep them safe;
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distributing and communicating Child Protection & Safeguarding policies annually to all parents;
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developing and implementing clear procedures for identifying and reporting suspected cases of abuse;
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providing annual training for all staff; and
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supporting students and staff in accordance with an agreed and regularly reviewed Child Protection process and plan.
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supporting students through the school's behavior policies as stated in the Student/Parent Handbook and the school's guiding statement - which promotes a positive, supportive and secure environment where students feel valued and their concerns may be heard.
- FIS Disclosure Procedures
- Our Safeguarding Team (SGT)
- Codes of Conduct
- Recruitment Policy
- Definition of Terms
- Indicators of Abuse
- Whistleblower Policy
- Child on Child Policy
FIS Disclosure Procedures
Our Safeguarding Team (SGT)
Codes of Conduct
Fukuoka International School has a legal and ethical obligation to safeguard the welfare of students. Our aim is to build and maintain a proactive environment that protects children by either preventing child abuse before it occurs or by earliest possible detection, intervention, and reporting. All parents should be familiar with FIS' Child Protection & Safeguarding Policy.
Elementary Student Code of Conduct
Recruitment Policy
Purpose:
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Procedures
In accordance with best practices for recruitment,
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all positions of employment are posted on our website with a safeguarding disclaimer
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the school uses accredited search agencies such as Search Associates, Schrole, etc.
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all candidates must go through at least three separate interviews in which at least one of the interviews must include the Head of School
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the school shall seek at least two confidential references on short listed candidates and the Head of School will follow this up with a direct phone call/online video call conversation regarding the candidate.
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all contracts and job descriptions have a safeguarding disclaimer and refer to the Code of Conduct
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all candidates will have the code of conduct shared with them before a formal offer is provided and must sign the code of conduct before their contract is validated
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as a precondition to employment, the school shall require all successful candidates to provide criminal background and social media check via a third party provider
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FIS is aware that not all countries provide criminal background documentation, or, are unable to provide them retrospectively. In such cases, they can provide a statement to this effect, and seek alternate testimonials from their school(s). Apart from the information that this gives the school, this also acts as a deterrent for those who abuse children and makes it less likely for them to seek employment at FIS.
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all employees must complete a comprehensive online safeguarding training before the first day of their employment
Definition of Terms
- Safeguarding
- Child Protection
- Child Protection / Student Safeguarding Policy
- Child Abuse
- Child Protection/Student Safeguarding Concerns
- Physical Abuse
- Emotional Abuse
- Sexual Abuse
- Neglect
- Grooming
Safeguarding
It is important to note the difference between the terms "safeguarding" and "child protection". The term "safeguarding" is what we do for ALL children and is linked to ‘promoting welfare’.
Safeguarding can be defined as:
- protecting children from maltreatment
- preventing impairment of children’s health or development
- ensuring children grow up in circumstances consistent with the provision of safe and effective care
- taking action to enable all children to have the best outcomes.
It is a school's responsibility to make sure they operate in a way that minimises as much as possible the risk of abuse to children and young people.
Child Protection
UNICEF defines child protection as preventing and responding to violence, exploitation and abuse against children. This includes commercial exploitation, trafficking, child labour and harmful traditional practices such as female genital mutilation.
Child protection forms a part of safeguarding and promoting welfare. Effective child protection processes are an essential part of the wider work to safeguard and promote welfare; they also reduce the need for action to protect children from harm.
There should always be a whole school approach to safeguarding and child protection. This means involving everyone in the school, including the governors or proprietor, all staff, all the children and their parents or carers.
Child Protection / Student Safeguarding Policy
A Child Protection / Student Safeguarding Policy is a statement of intent that demonstrates a commitment to protecting students from harm (to self and from others) and makes clear to all what is required in relation to the protection of students. It serves to create a safe and positive environment for children and to demonstrate that the school is taking its duty and responsibility seriously.
Child Abuse
According to the World Health Organization, child abuse constitutes “all forms of physical and/or emotional ill treatment including verbal abuse, sexual abuse, neglect or negligent treatment or commercial or other exploitation, resulting in actual or potential harm to the child’s health, survival, development or dignity in the context of a relationship of responsibility, trust or power’ A person may abuse a child by inflicting harm, or by failing to act to prevent harm. Children may be abused in a family or in an institutional (e.g. school) or community setting; children may be abused by individuals known to them, or more rarely, by a stranger. Often children may experience multiple forms of abuse simultaneously, further complicating the problem.
Most child abuse is inflicted by someone the child knows, respects or trusts. International school communities have unique characteristics of which school personnel must be aware in terms of the individuals who are around our children. School personnel should be knowledgeable of the potential reasons why children may not be able to talk about any victimization they might have experienced.
To increase Fukuoka International School’s community's awareness, this document focuses on four main categories of abuse and provides basic information about the physical and behavioral signs associated with each type.
Child Protection/Student Safeguarding Concerns
Physical Abuse
Emotional Abuse
Emotional abuse is the persistent emotional ill treatment of a child so as to cause severe and adverse effects on a child’s emotional development. It may involve: conveying to children that they are worthless or unloved; that they are inadequate or valued only insofar as they meet the needs of another person; age or developmentally inappropriate expectations being imposed on children; causing children frequently to feel frightened; or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of ill treatment of a child, though it may also occur alone.
Sexual Abuse
Sexual abuse involves forcing or enticing a child to take part in sexual activities, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (i.e. rape) or non penetrative acts. They may include non contact activities, such as involving children in the production or viewing of pornographic material or encouraging children to behave in sexually inappropriate ways. Children involved in commercial sex work are victims of sexual abuse, whether they perceive themselves as victims or not.
Neglect
Grooming
Grooming is the process during which a child sexual offender draws a child in by gaining his or her trust in order to sexually abuse the child and maintain secrecy. The offender may also groom the parents by persuading them of his or her trustworthiness with children. The process of grooming may last months or even years to break through a child’s defenses and increase the child’s acceptance of physical contact.
Indicators of Abuse
- Indicators of Physical Abuse
- Indicators of Emotional Abuse
- Indicators of Neglect
- Signs of Sexual Abuse
- Long Term Impact Of Unmitigated Child Abuse
- Long Term Impact of Child Abuse
- Signs of Offenders
Indicators of Physical Abuse
There may be physical indicators that a child or young person is being physically abused. Some examples of this are:
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Unexplained bruises, welts, cuts, abrasions
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Unexplained burns
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Unexplained fractures or disclosures
There may also be behavioral indicators that a child or young person is being physically abused. Some examples of this are:
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Is wary of adults or of a particular individual
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Is violent to animals or other children or young people
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Is dressed inappropriately to hide bruises or other injuries
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May be extremely aggressive or extremely withdrawn
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Cannot recall how the injuries occurred or gives inconsistent explanations
There may be indicators in adult behavior that could indicate physical abuse. Some examples of this are:
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May be vague about the details of the cause of injury and the account of the injury may change from time to timeTaken from Child Matters of New Zealand, Indicators of Abuse
Indicators of Emotional Abuse
There may be physical indicators that a child is being emotionally abused. Some examples of this are:
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Bed-wetting or bed soiling that has no medical cause
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Frequent psychosomatic complaints (e.g. headaches, nausea, abdominal pains)
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Prolonged vomiting or diarrhea
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Has not attained significant developmental milestones
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Dressed differently from other children in the family
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Has deprived physical living conditions compared with other children in the family
There may also be behavioral indicators that a child or young person is being emotionally abused. Some examples of this are:
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Suffers from severe developmental gaps
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Severe symptoms of depression, anxiety, withdrawal or aggression
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Severe symptoms of self-destructive behaviour – self-harming, suicide attempts, engaging in drug or alcohol abuse
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Overly compliant; too well-mannered; too neat and clean
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Displays attention seeking behaviors or displays extreme inhibition in play
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When at play, behavior may model or copy negative behavior and language used at home
There may be indicators in adult behavior that could indicate emotional abuse. Some examples of this are:
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Constantly calls the child or young person names, labels the child or publicly humiliates the child
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Continually threatens the child or young person with physical harm or forces the child to witness physical harm inflicted on a loved one
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Has unrealistic expectations of the child or young person
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Involves the child or young person in “adult issues”, such as separation or access issues
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Keeps the child or young person at home in a role of subservient or surrogate parentTaken from Child Matters of New Zealand, Indicators of Abuse
Indicators of Neglect
There may be physical indicators that a child or young person is being neglected. Some examples of this are:
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Inappropriate dress for the weather
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Extremely dirty or unbathed
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Inadequately supervised or left alone for unacceptable periods of time
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Malnourished
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May have severe nappy rash or other persistent skin disorders or rashes resulting from improper care or lack of hygiene
There may also be behavioral indicators that a child or young person is being neglected. Some examples of this are:
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Demonstrates severe lack of attachment to other adults
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Poor school attendance or school performance
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Poor social skills
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May steal food
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Is very demanding of affection or attention
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Has no understanding of basic hygiene
There may be indicators in adult behavior that could indicate neglect. Some examples of this are:
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Fails to provide for the child or young person’s basic needs, such as housing, nutrition, medical and psychological care
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Fails to enroll a child or young person in school or permits absenteeism
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Leaves the child home alone
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Is overwhelmed with own problems and puts own needs ahead of the child or young person’s needsTaken from Child Matters of New Zealand, Indicators of Abuse
Signs of Sexual Abuse
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Pain or irritation to the genital area
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Vaginal or penile discharge
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Difficulty with urination
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Infection, bleeding
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Fear of people or places
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Regressive behaviors, bed wetting or stranger anxiety
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Excessive masturbation
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Sexually provocative
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Stomach pains or discomfort walking or sitting
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Being unusually quiet and withdrawn or unusually aggressive
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Suffering from what seem physical ailments that can’t be explained medically
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Showing fear or distrust of a particular adult
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Mentioning receiving special attention from an adult or a new “secret” friendship with an adult or
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Refusal to continue with school or usual social activities
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Age inappropriate sexualized behavior or language
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Some indicators of neglect
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Medical needs unattended
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Lack of supervision
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Consistent hunger
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Inappropriate dress
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Inadequate nutrition
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Fatigue or listlessness
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Self destructive
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Extreme loneliness
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Extreme need for affection
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Poor personal hygiene
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Frequent lateness or non attendance at school
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Low self esteem
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Poor social relationships
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Compulsive stealing
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Drug or alcohol abuse
Long Term Impact Of Unmitigated Child Abuse
The impact of child abuse can persist for a lifetime after the abuse has been committed. Some victims of abuse are resilient and thus manage to function and survive. Much research has established the relationship between long term child abuse and lifetime health and wellbeing, especially if the children do not get appropriate support to help them cope with the trauma. The most important point to consider is that children often are exposed to multiple forms of abuse and suffer a myriad of symptoms. Furthermore, all forms of abuse have the potential for long term impact on the victims, and can affect the victim's ability to function as a human being. Abuse challenges the self value, self esteem, and sense of worth of its victims, rendering them hopeless, helpless and unable to live a complete life.
Long Term Impact of Child Abuse
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Poor educational achievement
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Inability to complete responsibilities
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Inability to live according to plan/ability
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Inability to care for self
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Inability to coexist, cooperate or work with others
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Lack of self confidence, prone to addiction
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Inability to express love / or accept love
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Inability to lead a family, constant health problems
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Prone to mental health problems
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Low self esteem, depression and anxiety
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Posttraumatic stress disorder (PTSD)
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Attachment difficulties
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Eating disorders
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Poor peer relations, self injurious behavior (e.g., suicide attempts)
Signs of Offenders
Students
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Unusual interest in sex, sexualizing inanimate objects and activities
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Does not stop sexual misbehavior when told to stop
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Uses force and coercion in social situations
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Unusual intensity when discussing sex and sexuality
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Socializes with children much younger
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Gives gifts, requires secrecy in relationships
Adults
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Has “favorite” student or child
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Attempts to find ways to be alone with children
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Inappropriate language, jokes and discussions about students/children
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Sexualized talk in the presence of students/children
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Gives private gifts or has private chats on Facebook/internet
Whistleblower Policy
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Definition of Whistleblowing
Whistleblowing is a term used when an individual raises an evidence-based concern, such as a first person observation, about suspected malpractice or wrong-doing and/or the covering up of malpractice or wrong doing. Its aim is to prevent harm to others or to an organization; it is not to provide an avenue for making a complaint or expressing dissatisfaction.
All disclosures of any of the above behaviors will follow our FIS Disclosure Policy.
FIS Whistleblowing Policy (Version dated 1 November 2023
Child on Child Policy
This policy falls under the umbrella of our FIS Safeguarding Policy.
Child-on-Child Abuse (or harmful behaviour between students) is any kind of physical, sexual, emotional, or financial abuse, or coercive control exercised between children/young people either online or offline. It should be recognised that child-on-child abuse is harmful to both the perpetrator and the victim.
Bullying is successive, repeated, and unreasonable behavior directed towards a person or group of people that creates a risk to health and safety.
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Repeated behavior is behavior that occurs more than once and may involve a range of behaviors over time. A single incident of unreasonable behavior is not bullying.
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Unreasonable behavior is behavior that would generally be deemed to be victimizing, humiliating, intimidating, or threatening. Low-level conflict defined as interpersonal conflict or disagreement is not sufficient to constitute bullying. People can and will disagree with each other and the disagreement in itself does not constitute unreasonable behavior.
Cyberbullying is a form of bullying or harassment using electronic means, e.g. social media, chat applications, messaging applications, and other electronic platforms.
Discrimination is a form of bullying that may be conscious or unconscious on behalf of the student displaying the behavior. It occurs when a person is treated less favorably or harassed because of a real or perceived personal characteristic or attribute.
Harmful Sexual Behaviour (HSB): Children’s sexual behavior exists on a wide continuum, from normal and developmentally expected to inappropriate, problematic, abusive and violent (Hacket’s Continuum of Sexualised Behaviour, 2010). A useful umbrella term is “harmful sexual behavior” (this term has been widely adopted in child protection and is used in this advice; NSPCC 2023).
Consent: The free and voluntary agreement to participate in an activity that may include an intimate or sexual relationship given by a person with the cognitive capacity to do so. Consent can be given and subsequently withdrawn at any point. Consent is not freely and voluntarily given if the person is:
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Under force
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Unconscious or asleep
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Under the influence of drugs or alcohol
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Under threat or intimidation
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In fear of bodily harm
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Subjected to the exercise of authority
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Under false or fraudulent representations about the nature or purpose of the act, or
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Under a mistaken belief that the offender was someone else (for example, their sexual partner).
Nudes or Semi-Nudes – also known as youth produced sexual imagery or sexting: The practice of children sharing images and videos via text message, email, social media or mobile messaging apps. In Japan, under Article 7 (1) - (6) 292 of the Act on Punishment of Activities Related to Child Prostitution and Child Pornography, and the Protection of Children (Act No. 52 of May 26, 1999), it is an offense to send obscene materials (for example, nude photos) through electronic means and is punishable by law.
All disclosures of any of the above Child on Child harmful behaviors will follow our FIS Disclosure Policy.
Child Protection & Safeguarding
- Disclosure Procedures
- FIS Disclosure FLow
- Investigation
- Consequences
- Confidentiality
- Protection from Reprisal or Victimization
Disclosure Procedures
All FIS community members share a collective responsibility for the safety of FIS students. It is their responsibility to report any safeguarding concerns to the safeguarding team.
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The school will report any suspected child abuse to Japanese authorities as required by law, including pursuant to Article 5 of the Child Abuse Prevention Act.
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Any member of the school community who has an evidence-based concern, such as first person observation, and discloses in good faith will not be penalized for making this report.
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Suspicion is described as a situation in which a community member reports an incident which will be investigated by the safeguarding team.
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Reports should be made as soon as possible after observing any suspicious safeguarding incident.
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If the evidence-based concern is about safeguarding towards any FIS community members, it should be reported to the Reporting Members of the SGT as listed on the website. Any other evidence-based concerns should be reported to the Senior Leadership Team as listed on the website. If any allegations arises about a member of the SGT or SLT they will be removed from all parts of the investigation.
FIS Disclosure FLow
Investigation
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The Reporting Members of the Safeguarding Team (RSGT) or Senior Leadership Team (SLT) will determine who will lead the investigation. If any member of these teams are involved in the allegation they will be excluded from the investigation.
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The investigator(s) will conduct a prompt, confidential and thorough investigation to determine whether reasonable suspicion has occurred.
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Documentation will be submitted to the RSGT or the SLT.
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Care must be given to protect the alleged victim(s), the alleged accused(s), and the whistleblower by restricting information access to only the RSGT or SLT.
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The RSGT or SLT will decide who needs knowledge of the incident (authorities, Chairperson of the Board, etc...). In situations where the RSGT and/or SLT cannot be involved, the HoS or the acting HoS will decide who needs knowledge of the incident.
Consequences
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If the investigation indicates that reasonable grounds do not exist to support allegations of abuse, a statement to that effect will be given by the Head of School to the FIS employee in question. A second member of the leadership team will be present at this meeting.
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If the investigation indicates that reasonable grounds do exist to believe that abuse has occurred, the Head of School will submit a copy of the report to the Board Chair.
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The school will take legal advice as soon as it is evident that abuse has taken place.
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The Head of School will recommend to the Board Chair suitable disciplinary action, which could result in termination of employment.
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Substantiated reports of significant abuse will be promptly reported to the police.
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If inappropriate behavior did exist, but does not constitute abuse, the perpetrator will be subject to appropriate disciplinary consequences.
Confidentiality
Individuals who wish to raise an evidenced-based concern, such as first person observation, under this procedure are entitled to have the matter treated confidentially. Whistleblowers are encouraged to put their names to allegations in order to assist with follow up investigations. Anonymous allegations often provide limited information making it challenging to thoroughly investigate and address the issue.
The name of the whistleblower will not be disclosed to the alleged perpetrator of malpractice without their prior approval. School community members are encouraged to express their evidence-based concern in writing wherever possible. If there is evidence of criminal activity, the police will be informed.
Protection from Reprisal or Victimization
No whistleblower will suffer a detriment or be disciplined for raising an evidence-based concern, providing that they follow the Whistleblowing Policy. Any person who retaliates against someone for reporting an allegation of malpractice shall be subject to disciplinary actions. Allegations that prove to have been made frivolously, maliciously, recklessly or with knowledge that the allegations are false will be viewed as a serious disciplinary offense.